How to View a Word Document

MS Word provides different methods of viewing a documents so that you can see different levels of details in a document The different views are:  Normal view [View => Normal command ] Normal view is the default view in Word. It shows the original document with font sizes, indents, and line spacing without any formatting  Web Layout view [View => Web Layout command ] Web Layout view displays the text, columns, and graphics as they appear in a Web browser.  Print Layout view [View => Print Layout command ] Print Layout view displays the text, columns, and graphics as they appear when printed  Outline view [View => Outline command] Outline view shows the structure of a document. Each heading and subheading in a document is formatted with built-in heading style, and headings are indented according to their levels  Full Screen view [View => Full Screen command] Full Screen view displays a document without toolbars  Web Page preview [View => Web Page Preview command]  Web Page preview displays the full view of the document in Internet Explorer  Spilt Screen view [View => Split Screen command] Split Screen view splits the document into two separate screens, enabling you to view separate portions of the same document at the same time. For full and complete course on MS Word, visit Microsoft Work eBook.

Searching and Replacing Text in Word

Searching Text
When you are working in a document with many pages it can be time-consuming to find a specific word or words.

Word provides features to find and replace text in a document.

The Find feature allows locating a specific word or phrase in the document

The Replace feature allows replacing the searched text with new text

1. Finding Text

• Select Edit => Find command to open the Find and Replace dialog box
• Type the word or phrase to be located
• Click the Find Next button to find the word

2.Replacing Text

• Select Edit => Find command to open the Find and Replace dialog box
• Type the old word or phrase that you want to replace
• Type the new word or phrase in the Replace with text box
• Select Replace, or Replace All
  

PowerPoint and How to Start It.

1. What is Power Point?

• Power Point (PPT) is a presentation software that enables a user to create powerful presentations
  
• Presentations created with PPT can have audio and visual effects making them look professional or jazzy as per the requirement
  
• You can create educational presentation for schools to professional presentations for big companies
  
• PPT allows you to include formatted text, graphics, pictures, sound, and animations in the presentations
  

2. What is a Presentation?

• A presentation is a collection of slides
  
• A slide is like a frame in a presentation that represents data
  
• During a presentation, the slides are displayed one after the other and the contents of the presentation are displayed through these slides on screen
  
• Presentations are designed for delivering information to an audience
  
• Presentations can contain text to display information or have multi-media effects to make them impressive and interactive
  
• Presentations are saved as files with a .ppt extension
  

3. How to Start Power Point
To start Microsoft Power Point, select the
Start => Programs => Microsoft PowerPoint command
This displays the Microsoft PowerPoint window as shown in the diagram below, with the following sections:



 Title bar
 Menu bar
 Toolbar
 Task Pane
 Slide pane

Title bar: displays the name of the current presentation

Menu bar: consists of menus, such as File, Edit, and View. Each menu consists of commands that enable you to perform corresponding actions, e.g., Edit menu contains Copy command that enables you to copy text or images to the clipboard

Toolbar: contains buttons that provide easy access to the commands and functions of PowerPoint. By default, PowerPoint displays the Standard, Formatting, and Drawing toolbars. To display or hide a toolbar, select the View à Toolbars command from the Menu bar and select the appropriate toolbar. To move a toolbar, place the cursor at the left-most corner of the toolbar and move the cursor until it changes to a 4-headed arrow. Then, drag the toolbar to the position where you want to place the toolbar.

Task Pane: Located on the right side of the screen, the task pane changes depending on the current status of presentation. This component provides shortcuts for performing commonly used commands, such as creating new presentations or applying character formatting. For example, to display the New Presentation task pane, you can select the File à New command.

Slide pane: is the workspace that is used to create slides.

Slides tab: It enables you to display a miniature image of the presentation slides. Click the image to view the corresponding slide in the slide pane.

Outline tab: It enables you to display an outline of the slide content.

From here, you can perform any other operations available in PowerPoint.